Orca Calendar · Mac and Windows · Microsoft 365 and Google
Part of OrcaEvery calendar you've got, in one place. With the prep already next to the meeting.
Connect up to five Microsoft 365 or Google accounts and Orca shows them as one calendar, whichever mailbox the invite landed in. Each event carries its own prep, written by Orca from your email, your contacts and past transcripts. When the call is a minute away, a reminder turns up with the join link on it, and that is the end of hunting through the invite for the button.
Calendar is one part of Orca, not a separate app or a separate bill. One licence covers the lot, including the booking pages and the notetaker.
Connect the accounts. The rest is Orca's job.
The calendar is the same one you already have. What changes is what sits next to it.
Connect each account
OAuth, a button per account, up to five. Microsoft 365, Google Workspace, or a mix. Nothing typed in, no passwords stored.
One calendar appears
Day, week, month and agenda views across every account, colour-coded by where the event lives. Invites awaiting a reply sit in a strip above the grid.
Prep writes itself
Before each meeting Orca gathers what it knows about the people on it and writes a brief. It sits on the event, visible to you and nobody else.
The prep
Open the event, and the homework is already done.
Orca's scheduler runs ahead of each meeting and pulls together what it has on the attendees: the email threads, the facts it holds on the people, the last transcript with them. The brief lands as a notification and as a panel on the event itself. You can add your own private prep too, and that never goes anywhere near the invite body.
Per-meeting switches
Every event has its own controls: briefing on or off, follow-up on or off, and a "personal reminder" toggle for the dentist and the school run, which tells Orca to leave that one alone entirely. The switches win over the scheduler, so a one-off stays a one-off.
Getting there
For a meeting with a real address, Orca checks the weather at the venue, looks up trains and driving time, and tells you when to leave. For an online one it just needs the link, and it has that.
Availability polls
Finding a time for six people, without the reply-all.
Pick two to six candidate times (Orca suggests them from your free slots), add the people, and send the link. Each candidate is held as tentative on your calendar while the vote is open, so nobody else can book over it. Everyone answers yes, if needed, or no.
- Books itself when it can. Once everyone you asked has voted and a time works for all of them, Orca creates the invite, releases the holds, and emails the confirmation.
- Asks you when it can't. If nothing suits everyone, the decision comes to you with the tally, not to the group.
- Teams, Meet, phone or in person. The invite carries whichever you chose for the poll.
The one-minute reminder
"Starts in 1 min", with the button on it.
A minute before any online meeting, Orca puts up a small banner with Join on it. Teams, Zoom or Google Meet, it reads the link out of the invite and opens the right one. It works with the main window closed, because the reminder runs from Orca's presence pill rather than the app window.
The Join button is on the agenda row and in the event drawer too. And the tray always knows the next meeting, so a glance at the menu bar answers "what's next" without opening anything.
The boring calendar jobs, done in the background.
None of this needs you to open the calendar. It shows up in Autopilot when there is something to decide.
Double-bookings flagged
Across accounts, which is where they hide. Two invites at 2pm in two different mailboxes still count as a clash, and Orca suggests alternative slots.
Low-value invites spotted
Rules by sender or subject mark the ones you never attend. Orca proposes the decline; you approve it, or not.
Free time, properly
Availability is checked across every connected calendar, with your working hours and a minimum gap between meetings. Tentative blocks and holds count as busy.
Why not just Outlook and Google side by side
Two calendars is two places to be wrong.
If you run more than one business, or one business with two mailboxes, you already know the failure. The invite lands in the account you were not looking at. You accept something at 2pm that clashes with something at 2pm. You find out at 1:58.
Then there is the prep. The calendar knows who the meeting is with. The inbox knows what you last said to them. The transcript tool knows what they said to you. None of those three talk to each other, so you do the joining up in your head, in the five minutes before the call, if at all.
Orca Calendar is the same events with the joining up done. One view across the accounts, the brief on the event, the join link where your hand is. It is not a prettier calendar. It is the calendar plus the bit you were doing manually.
How it fits
The calendar is where the other parts meet.
Bookings land on it, the notetaker reads it to know which calls to join, and the daily plan is built from it.
Pricing
Included in Orca. There is no calendar add-on.
£250/licence/month
Everything included, Claude usage too
- Up to five calendar accounts per install
- No feature gates, no separate AI bill
- Cancel any time
One licence, the whole assistant
This page is one part of it. Every part below comes with the same licence.
- Orca Inbox
- Orca Autopilot
- Orca Calendar You are here
- Orca Book
- Orca Meet
- Orca Post
- Orca Brief
- Orca Notes
- Orca People
- Orca Chat
- Orca Plan
- Orca Clip
- Orca Mobile
- Orca Today
- Orca Screen recording storage
Claude API usage, setup support and updates are in the monthly price. The pricing page has the one-off setup fee and the rate for six licences or more.
Also available: Orca Time, £2.79 per seat a month, with Orca Snap included.
Questions: chris@simmance.ai.
Questions people ask
Does it replace Outlook or Google Calendar?
No. The events stay in your Microsoft 365 or Google account and Orca reads and writes them through the normal APIs. Open Outlook tomorrow and everything is there. Orca is the view with the prep and the automation on it.
Can I create and move events from Orca?
Yes. Create, edit, reschedule, decline, with Teams or Google Meet links generated when the meeting is online. Drag an event in the week view to move it. Anything Orca does on its own initiative goes through the draft queue for you to approve first.
Who sees the prep notes?
You. The brief Orca writes, and anything you add yourself, is stored on your side and never written into the invite body, so attendees never see it.
Do polls need the other people to have Orca?
No. They get a link to a public page where they vote. The page shows names or masked emails only, never raw addresses, and it has no access to your calendar. The booking happens from your desktop.
Mac or Windows?
Both. The Mac build is signed and notarised; Windows has a one-time SmartScreen step covered on the install page.