Orca plans your day, watches your pipeline, runs the work and gets the deliverables out. Not a chat box you have to ask. An agent that already knows what matters and gets on with it.
One product. Conducting your calendar, inbox, CRM, transcripts and research as a single intelligence. Configured around how you work, who you know and how you communicate. The role you'd hire someone for if you could find, afford, train and keep them — done by something you can actually delegate to.
An agent, not a chat box
Most "AI assistants" are chat boxes with extra steps. You ask, they reply. You ask again. You still do the work.
Orca knows what you're trying to achieve and gets on with it. It picks today's three priorities from your goals, calendar and open work — before you sit down. Twice a day it synthesises everything across your CRM, calendar, transcripts and tasks into strategic insights: churn risk on a renewal, a deadline pile-up, a dormant relationship drifting. When a meeting is cancelled it offers the freed time back to your most pressing goal. When a draft is edited before sending, it learns what to write differently next time. When you say "prepare the client report" it doesn't ask follow-up questions — it runs the steps, drafts the document, pauses for your sign-off on outbound actions.
This is a real agent. Not a prompt template. Not a slash command. Not another tab to keep open.
One product, not a stack
AI scheduling exists (Motion, Reclaim). AI email triage exists (Superhuman, Shortwave). AI meeting notes exist (Otter, Fireflies, Granola). AI document drafts exist (Notion AI, Copilot). AI CRM updates exist (HubSpot Breeze, Salesforce Einstein). Each one solves a slice.
Orca is all of them, in one product, plus a strategic layer that ties them together. It knows your goals. It watches your relationships. It runs multi-step work. It learns your voice over weeks. It does it across multiple businesses and multiple email tenants without losing context. Nothing else does that — because nothing else was built to.
Not because you are disorganised. Because nobody is doing the operational layer for you.
When did you stop noticing?
It’s always quicker to just do it yourself… right?!
Orca
Configured around your voice, your priorities, your relationships
No new software to learn. No dashboards to check. Orca works inside the tools you already have.
Meeting prep, follow-ups, and inbox triage are just the start. Here is every capability running behind the scenes.
But the real value is not the arithmetic.
The follow-up that went out 20 minutes after the meeting instead of four days later. The meeting where you walked in knowing their company just won a contract and could congratulate them before talking business. The client who felt heard because your email referenced exactly what they asked for, in the tone they are used to from you.
That is not three hours of admin recovered. That is relationships maintained, reputation protected, and revenue retained.
What would you do with an extra afternoon every day?
Not more admin. Not more meetings. The thinking time you used to have before your business outgrew your capacity to run it alone.
30 minutes
We talk about how you work: your calendar, your communication style, your key relationships, your priorities. Four quick questions when you book. Then just a conversation.
One week
Chris builds your Orca instance: voice calibration, contact intelligence, integration with your Microsoft 365 or Google Workspace, business context, and prompt engineering. You do nothing during this stage.
From day one
Orca preps your meetings, drafts your follow-ups, triages your inbox, and manages your tasks. It gets better every week as it learns more about your world. If anything needs attention, it comes directly to Chris.
Tick three or more and we should talk.
Or see how Orca fits your role
Self-serve AI tools optimise for scale. They need to work acceptably for millions of users, which means they work brilliantly for nobody. Orca is orchestration optimised for one person at a time. Someone builds the orchestration around you, maintains it for you, and owns the outcome.
I run a consultancy. I have 25 to 30 external meetings a month, a team to manage, and clients who expect me to remember what we discussed three weeks ago.
I was spending two to three hours every morning on the same thing: scanning my inbox, prepping for meetings, writing follow-ups, and trying to remember what I had promised to whom. The AI tools existed but none of them knew my clients, my voice, or my priorities. I did not have time to teach them.
So I built something for myself. I connected my calendar, my email, and my meeting transcripts to a system that understands how I work. It drafts follow-ups in my voice. It briefs me before every meeting with context I would have spent 20 minutes finding manually. It triages my inbox and creates tasks from emails that need action.
The follow-ups that used to take me an hour each morning now go out before I have finished my coffee. The meetings I used to walk into cold, I now walk into knowing exactly what was discussed last time, what I promised, and what has changed in their business since.
I built Orca for myself first. Then other founders started asking for it. Now I build and maintain it for them too.
Orca processes your emails, calendar, and meeting transcripts to do its job. Here is exactly what happens with that data:
Your data is stored in a dedicated, isolated database
Never used to train AI models
Never shared with other clients
Full export available at any time
Data Protection Impact Assessment completed (ICO guidance)
Data Processing Agreement provided before onboarding
No sales pitch. No obligation. Just a conversation about how you work and whether Orca can help.
Pipeline value stands at £142k across 18 active opportunities, up from £118k last month. Three opportunities moved to proposal stage this month: Harris Federation (£28k), Ark Schools (£18k), and Outwood Grange (£12k).
Conversion rate from discovery to proposal improved to 34% (from 28% in January). Average deal cycle remains at 6.2 weeks.
Two opportunities at risk: Dixons Academies (budget freeze) and Star Academies (procurement delay). Both flagged for board discussion.
Hi Dave, great to speak today. I’ll send over the proposal by Friday as discussed. If you need anything before then, just shout.
From: Dave Harrington <dave@meridian.co.uk>
Subject: Re: Great to meet today
Thanks for your time this morning…