How it works What it replaces Who it's for Pricing Advisory Guide

You are already paying for an AI assistant. It is you.

The average founder spends 16 hours a week on admin that should happen automatically. Here is what that looks like, and what changes when it does.

112 SaaS apps in the average organisation
1,200 app switches every working day

Your Monday morning: without Orca vs with Orca

Without Orca
07:00
45 min
Scanning inbox 47 emails. Opening each one to check importance.
07:45
30 min
Meeting prep Who is Dave Harrington? Searching emails, LinkedIn, old notes...
08:15
25 min
Writing follow-up Friday's meeting. Context scattered across three apps.
08:40
Abandoned
Updating CRM Three contacts changed roles. Manually editing records.
09:00
Cold
Walking into meeting Half-prepared. No briefing notes. No context.
2.5 hours of admin before the first meeting
With Orca
06:30
Auto
Inbox triaged Priority items flagged. Newsletters archived. 3 drafts waiting.
06:30
Auto
Meeting brief ready Dave Harrington: 30-person consultancy, Bristol. Won Home Office contract. Intro via James.
06:31
Auto
Follow-up drafted Threaded, tone-matched, waiting for one-tap approval.
06:31
Auto
CRM updated Contacts refreshed from last week's meetings and emails. 2 dormant flagged.
09:00
Prepared
Walking into meeting Fully briefed. Company financials, relationship history, suggested approach.
0 hours Everything handled before you wake up

Your tools already work. They just do not work together.

You have invested in good tools. The problem is not the tools. It is that nothing connects them. Your CRM does not know what was said in this morning's meeting. Your meeting notes do not trigger follow-up emails. Your email history does not inform tomorrow's meeting prep.

That connective tissue is called orchestration. It is where Orca gets its name.

Calendar
Email
Transcripts
CRM
LinkedIn
Research
Orca Orca Connects everything
Briefs before meetings
Follow-ups same day
CRM always current
Relationships tracked
Content drafted

What you can stop doing

Not features. Tasks. Things you currently do manually that Orca handles automatically.

Manually prepping for meetings

Writing follow-up emails after meetings

Chasing non-replies manually

Updating CRM after every meeting

Checking which contacts have gone quiet

Searching old emails for context

Companies House lookups before calls

Writing and scheduling LinkedIn posts

Manually logging time across projects

Copying action items out of meeting notes

What it replaces

Not by doing one thing better, but by connecting everything together. Here is what Orca handles across each part of your day.

Meeting Lifecycle

Prep, context, follow-up
£97/mo saved
Calendly £10/mo

Orca manages your calendar directly across multiple accounts. Creates, updates, and cancels events without a separate scheduling layer.

Fireflies.ai £25/mo

Auto-pulls transcripts, indexes into memory, feeds prep and follow-ups. Fireflies still records; Orca makes it useful.

Circleback £25/mo

Follow-ups drafted in your voice, correctly threaded, cross-referenced with CRM. Approval before send.

Read.ai £20/mo

Pre-meeting research briefs with attendee context from email, CRM, Companies House, and past transcripts.

Otter.ai £17/mo

Action items created as real tracked work items, not just text summaries that sit unread.

Email & Communications

Triage, drafts, approvals
£45/mo saved
SaneBox £7/mo

Context-aware triage that knows your CRM relationships, active deals, and calendar. Not just keyword filters.

Superhuman £30/mo

Voice-matched drafts generated proactively after meetings and follow-up reminders triggered automatically.

Spark / Shortwave £8/mo

Does not just summarise; it acts. Meeting ends, follow-up drafted, approval queued before you have left the room.

CRM & Relationships

Contacts, warmth, intelligence
£167/mo saved
HubSpot CRM £50/mo

CRM populated automatically from real interactions. Warmth scores from actual engagement, not self-reported data.

LinkedIn Sales Navigator £80/mo

Chrome extension overlays your actual relationship data directly on LinkedIn profiles as you browse.

Attio / Folk £25/mo

Relationship intelligence with dormancy warnings, follow-up suggestions, and Companies House enrichment.

Dex / Clay £12/mo

Cross-source relationship tracking from emails, transcripts, and contacts. No manual logging required.

Research & Intelligence

Company data, memory, monitoring
£79/mo saved
Crunchbase £49/mo

Companies House data (free, authoritative for UK) plus enrichment from your own interactions and email history.

ChatGPT / Perplexity £20/mo

Research is persistent. Findings indexed in semantic memory, resurfaced automatically in meeting prep.

Mem.ai / Roam £10/mo

Semantic memory indexes everything automatically. Hybrid vector and full-text search. No manual filing.

Content & Social Media

LinkedIn, images, scheduling
£76/mo saved
Buffer / Hootsuite £15/mo

Generates content from your actual conversations and work, not just scheduling what you have already written.

Jasper / Copy.ai £49/mo

Content seeded from real business activity. Themes emerge from actual meetings and emails, not generic prompts.

Canva £13/mo

DALL-E 3 generates purpose-built LinkedIn images matched to each post. No design skills needed.

Tasks, Time & Everything Else

Work items, energy tracking, alerts
£17/mo saved
Todoist / Things £5/mo

Tasks created automatically from meetings and follow-ups. No manual entry after every call.

RescueTime £12/mo

Energy monitor tracks allocation across multiple businesses from calendar data. No manual timers or check-ins.

Individual tools replaced £400+/mo
Orca £250/mo

Plus it does things none of those tools do individually, because it connects them all together.

The cost of doing it yourself

DIY

You + tools
£4,800/year in tools
+ 16 hrs/week of your time
  • You are the integration layer
  • No memory between sessions
  • More meetings means more admin
  • Context lost between tools

The junior you would hire

If you could find, afford, and retain one
£33,000/year minimum
+ training, holiday, NI, pension
  • Still needs training on your tools
  • Memory limited to what they recall
  • Works office hours only
  • Human judgement for edge cases

Orca

Managed AI assistant
£3,000/year
£250/month, everything included
  • Configured around your stack
  • Perfect memory, improves over time
  • Available 24/7
  • Scales with meeting volume
  • Learns your voice from week one

Stop being your own PA. See what changes in twenty minutes.

No sales pitch. No obligation. Just a conversation about how you work and whether Orca can help.