Orca Time · Mac menu bar app · Windows beta
The truth about where the week goes. Without pressing start.
Orca Time sits in your menu bar and quietly keeps the record: which app, which window, which tab, for how long. No timers to remember, no timesheets to reconstruct on Friday afternoon. The week adds up on its own, and books itself to the right client.
Developer ID signed and notarised by Apple on Mac. Auto-updates. Windows is in beta: the install page has the one-time SmartScreen steps. Seats are provisioned per organisation: how licensing works.
Three steps, and only one of them is yours.
Install it once. After that, the tracking effort is zero, which is the whole point.
Install and sign in
One signed and notarised download, one sign-in. Your seat is provisioned by your admin, or by us. It updates itself from then on.
It just watches
The frontmost app, the window title, the active browser tab and its domain. Never keystrokes, never screenshots, never content.
Time books itself
Rules match titles, URLs and apps to clients, and apply retrospectively. The week files itself while it happens.
The record
A day, as it actually happened.
Every segment is real time in a real app. The gaps are labelled too, which is where most tracking falls apart.
Idle that tells the truth
Walk away from the keyboard and, after two minutes of no input, the time books as idle, backdated to your last keystroke or click. You never get credit for a screen you were not at. And because meetings are work, Zoom, Meet and Teams calls never count as idle, however still your hands are.
Private, not invisible
Pause from the menu bar, or blocklist an app or site, and that time shows as a labelled paused or blocked duration. The what is hidden, the how long never is. No mystery gaps for anyone to wonder about, and no detail you did not choose to share.
For consultancies, law firms and agencies
The billable hour, without the billing admin.
Attribution rules match window titles, URLs, domains and apps to clients, and re-file past time whenever a rule changes. At month end, export a billing CSV with hours against rates, per client, per day.
The send-upwards report
"What did you actually do this week?" Answered in one page.
One click produces a clean, print-ready summary of your week: headline hours, time by client, and the shape of each day.
It is generated by you and shared by you. Orca Time never sends your day anywhere on your behalf: the report exists so that when the question comes down, you have the answer ready to send up, with evidence behind every line.
Privacy by architecture, not by promise.
The protections below are structural. They are how the system is built, not settings someone could quietly change.
Nothing to leak
No keystrokes, no screenshots, no content. The capability is not switched off, it does not exist in the app.
Your day is yours
Everyone sees their own day in full detail, always. Nobody's timeline is hidden from the person who lived it.
Visibility your team chose
Organisations pick granular (titles visible to admins) or holistic (rollups only). Either way, the team knows which.
The operator sees totals, not people
As the platform operator, we see your organisation's name and aggregate activity totals, never individual people or content. That individual-level redaction is enforced in the database structure, not in a policy document.
Hosted in the EU
Your data lives in Frankfurt. It does not cross into other jurisdictions to be processed.
Honest gaps
Pause and blocklists produce labelled durations, never mystery holes. What you did stays private; that time passed does not.
The full detail is public: what Orca Time records, the privacy notice, data processing agreement, information security and licence agreement.
Why not a timer app
Timers measure your discipline. Orca Time measures your time.
Toggl and Clockify are good timers. But a timer's data is only as good as your memory of pressing start, and stop, every time, all day. Forget once and the record is fiction; reconstruct it later and it is guesswork with a straight face.
Tracking inside project management tools, the monday.com style, is a manual widget bolted onto a board. It measures what people remembered to log against tasks, which is a different thing from where the day went.
Orca Time has no start button. The record exists because you worked, not because you remembered to say so. That is the entire difference, and it is the one that matters at invoicing time.
Teams and pricing
Priced for the whole team, invoiced like a grown-up.
£2.79/seat/month
Recommended retail price
- Invoiced per organisation
- No card details in the product
- Fixed seat allowance, enforced
Seats, not sign-ups
Each organisation holds a licence with a fixed seat allowance. Your admin invites the team by link, manages who holds a seat, and chooses the visibility model: granular, where admins can see window titles, or holistic, where they see rollups only.
Nobody enters a card, nobody expenses a subscription, and nobody joins without a provisioned seat. The allowance is enforced by the platform, so the invoice always matches reality.
Currently onboarding early teams. For seats: chris@simmance.ai.
The week, accounted for.
Guides: for admins · for team members · what it records · reports | Install notes, including the Windows beta SmartScreen steps