Thursday's double-booking was caught on Monday. The courtesy email was already drafted.
The Calendar review panel watches the week ahead. When two events overlap, the clash surfaces with a decline button for either side, and Orca drafts a courtesy email offering alternative free times from your calendar. You approve, it sends.
The decline you left until Wednesday evening.
You realise on Tuesday that Thursday is double-booked. The decline email is awkward to write. You leave it until Wednesday evening. The other side has already arranged something. The next email is "sorry, I'll be away".
A double-booking is a ten-second fix if you catch it early and decline promptly. Catching it is the hard part: it means scanning your calendar every day with enough attention to notice which events overlap. And once you have spotted it, there is still the email: something polite enough that the relationship survives, specific enough to propose alternatives, and written quickly enough that the other party is not left wondering why you have gone quiet.
Most people leave the conflict sitting there hoping one of the invites will cancel. Some of them do. The ones that do not end up as a frantic same-morning decline that arrives too late to be useful.
A conflict spotted on Monday is a two-minute fix. The same conflict spotted on Thursday morning is a problem.
The gap between the two is the bit that Orca fills.
Caught days early. Declined without the awkwardness.
Detect
The calendar hygiene job scans your calendar every ten minutes. Conflicts surface in the Calendar review panel with two buttons: decline the meeting on the card, or decline the conflicting one. Calendar priority rules keep low-value recurring invites off your calendar, so only genuine conflicts surface.
Decline & draft
Click decline. Orca cancels or declines via Graph, depending on whether you organised the event, then finds free 09:00 to 17:00 windows in the next seven business days that match the original duration, and drafts a courtesy email with up to three alternative times.
You approve
The draft lands in the Drafts for review queue. You edit, approve, send. The other side gets a prompt, polite response with concrete alternative times. The relationship stays intact.
On screen, it looks like this.
Three panels keep your calendar clean and your relationships intact when things overlap.
Pricing
Calendar review and Calendar priority rules are included in every Orca installation. So is Meeting prep. One monthly fee. No per-seat charges. No separate calendar tool to configure.
Setup takes one call. Configuration takes a week. After that, your calendar manages itself.
The double-booking was handled before you knew you had one.
Or try the live demo — no signupNo sales pitch. No obligation. Just a conversation about how you work and whether Orca can help.