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Orca Time/ What Orca Time records, and your controls

What Orca Time Records, and Your Controls

The full honesty model: what is captured, what never is, how pause and blocklists behave, and exactly who can see what.

1. What Is Captured, and What Never Is

Orca Time records four things while you work:

  • The frontmost application
  • The title of the active window
  • The URL and domain of the active browser tab
  • Whether you are idle

It never captures keystrokes, never takes screenshots, and never reads the content of anything. This is not a setting that could be switched on: the app has no keylogging or screen capture capability at all.

2. Pause and Blocklists: Hiding the What, Never the How Long

Both controls follow the same honesty model. Pausing from the menu bar, or adding an app or site to your blocklist, hides what you did during that time, never how long. Paused and blocked periods appear in your timeline as labelled durations, with no titles, URLs, or app names attached.

This is deliberate. There are no mystery gaps for an admin to wonder about, and no detail you did not choose to share. The record says "45 minutes, paused" and nothing else.

3. Your Toggles

  • Window titles can be switched off, leaving only app names and durations.
  • URLs can be switched off, leaving browser time attributed to the browser and domain rules only.
  • Incognito and private browsing is not tracked by default. Private windows contribute duration only, like paused time, unless you deliberately turn tracking on for them.

4. Retention

You choose how long your data is kept: anywhere from 1 day to 3650 days, with a default of 365. Anything older than your setting is purged automatically. Shortening the setting shortens the history; nothing outlives it.

5. Deleting Your Data

Two controls, both in the product:

  • Delete my data removes your tracked time while keeping your account.
  • Delete my account removes your full footprint: account, profile, and all tracked data.

6. Who Sees What

Role What they can see
You Your own data in full, always.
Your organisation's admins The team's time, at the level your organisation has chosen. In granular mode, window titles are visible. In holistic mode, rollups only: durations by person, app, and client, with no titles or URLs.
The platform operator Customer organisation names and aggregate activity totals, to support the service and the coaching relationship. The operator's admin view cannot see individual people, window titles, URLs, domains, or content. That individual-level redaction is enforced structurally in the database read path, not by policy: there is no operator query that returns the redacted fields.

The privacy notice and information security pages set this out formally, including where the data is hosted and how organisations are isolated from one another.

More Orca Time Guides

Questions: chris@simmance.ai